There are many services for storing and sharing your documents in cyberspace…on the cloud. The advantages for me are that my files are available to me anywhere in the world where I have internet access. If you steal my laptop, you didn’t get my data. The disadvantages are similar to the advantages: I always have to have internet access. However, I also don’t worry about backing up when I use an online storage service and I have easy methods for collaborating with others. I will discuss online storage and collaboration services on the GraceTechGroup.com blog and will link to it here soon. This is an incredible opportunity for small firms to move into the cloud, utilize the most current technology and lower their technical costs.
Collaborating with Acrobat.com
Using online Workspaces on Acrobat.com, you can easily share and collaborate on a set of documents with individuals or teams outside of your organization. As the Owner, you have complete Workspace sharing control. You decide who has what level of access to each project’s documents.
Workspaces virtually eliminate the need to e-mail files between team members. Users access an online Workspace to review and collaborate on documents.
- Share files—especially large ones—online, without e-mail file size limitations
- No special file sharing software or IT involvement necessary
Easily set up online Workspaces to enable people on distributed teams to collaborate on documents.
- Across time zones and firewalls.
- No version control issues.
It will cost, however, if you need to meet with more than 3 people at a time and/or need more than 1 workspace:
| Subscriptions | Free | Acrobat.com Premium Basic |
Acrobat.com Premium Plus |
|---|---|---|---|
| Online Workspaces | 1 | Up to 20 | Unlimited |
| Convert to PDF | 5 PDF files total | Unlimited PDF files | Unlimited PDF files |
| Downloads per document | Unlimited | Unlimited | Unlimited |
| Web conference capacity | 3 people | 5 people | 20 people |
| Online word processing | Included | Included | Included |
| Technical support 1 | Moderated forums only |
Premium one-on-one phone/chat |
Premium one-on-one phone/chat |
| Price (U.S. dollars) | Free | $14.99 monthly $149 annual |
$39 monthly $390 annual |
The above was taken directly from the Adobe website.
Microsoft’s OfficeLive has 5 gigs of free workspaces and it allows you to collaborate in MS Office software…the products most businesses already use. More on this later at GraceTechGroup.com.
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